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"Operating at your optimal performance comes down to having better life systems not motivation."
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The 9th Tip to Business Excellence

In September1995 when I commenced my banking and finance law firm, we did this one thing that got people talking. We started with one client (Citibank), but quickly grew to over 35 corporate clients within 18 months. Our firm’s meteoric rise attracted the attention of the Law Society of NSW, which asked me to talk at one of their functions. The topic was, how to go from been a great lawyer to being a great entrepreneur.

BEYOND THE CALL OF DUTY

So I stood up on that stage and talked very passionately about the need to commoditize and corporatize, the need for systems and operational efficiency, the need for transparency and the need to motivate staff. But then, I had a comment from the back of the room from someone who said, “…but that still does not explain how your firm grew so quickly.”

That confronting comment then sparked my honest and impromptu response that went something like this: “There is one thing that we do that gets people talking about us and spreading the word. It’s really very simple. We GO BEYOND THE CALL OF DUTY.”

To a room full of lawyers, I thought my response was going to fall on deaf ears. Lawyers are after all obsessed with time costing and billable hours. But I went on to explain that sometimes we need to need to perform our job not solely for the purpose of making money and operational efficiency. Sometimes we need to do more for less. Sometimes we need to make a loss.

I gave them the example of how our firm did not shy away from the difficult customers or the difficult files. I told them the story of how one day I received an urgent set of commercial loan instructions at 5pm. A senior paralegal and I stayed back to prepare some very complicated loan contracts. Then I left the office at 8pm and drove for an hour to deliver the documents personally to the customers home where he and his lawyer were waiting. I received a polite ‘thank you’ and they closed the front door. I was not asked if I wanted a glass of water or to come in and rest a little. I was a little disappointed. But I built a bridge and got over it and went about my business. Two weeks later I received a letter from the CEO of the bank that I was acting for. The letter thanked me for going ‘out of my way’ to help the customer that also happened to be a personal friend of his. Let me tell you that over the ensuing 6 months our volume with that client quadrupled! Simply because we went beyond the call of duty.

That was my message in 1997. Today there are many businesses that live by this mantra. There is a company in the USA that is famous for going beyond the call of duty. Zappos is a company that sells shoes online and back it up with a call centre filled with people that are eager to please the customer. They call it “Delivering Happiness”. There are many stories of how Zappos staff go beyond the call of duty. There is the story of how one employee spent over 5 hours on the phone with a bride-to-be looking for a pair of shoes she remembered seeing in a bridal magazine. Now do you think Zappos made a profit out of that transaction? Definitely not. But it was great marketing dollars! Because that customer talked about her experience.

We have to accept that we live in an age where customers have more power. People are sharing their experiences more than ever. This scares the hell out of a lot of companies. The ones that are focused on operational efficiency but the clever businesses see that as an opportunity. The opportunity is to get people talking about you by going beyond the call of duty.

8 TIPS TO BUSINESS EXCELLENCE

First, don’t make your business about money. You and your team will not be inspired. Focus on a purpose and a mission. A lot of business owners and executives make the mistake of thinking that staff are motivated mainly by money. All the research proves otherwise. My approach is to pay staff what they are worth but don’t use sticks and carrots to motivate them. Since the GFC people want to be motivated by the mission more than anything. So put purpose before profit.

Wharton Business School published a book called “Firms of Endearment” which shows businesses that are focused on a purpose ironically made the most profit. They outperformed the S & P 500 by a ratio of 9 to 1 over a 10-year period.

Second, look after your staff BUT do not accept mediocrity. Expect and demand excellence.

Third, hire people that can work on parts of your business you’re not good at. Stick to what you’re good at.

Fourth, accept that you are not perfect. Keep learning to master your craft. Attend training seminars as much as you can. Get a business coach and mentor. Make sure it is someone with a little grey hair. In business, experience is everything.

Fifth, start a rainy day fund in case things go wrong. Economy, poor health or whatever. This takes the pressure off and you start working for love and not money. Work becomes a sport. You start to play with confidence and not fear.

Sixth, do NOT diversify into areas of no competence. I meet many people who make money and instead of re-investing it in their own business they go into other areas. I knew a guy who was a very successful mortgage broker. He made a lot of money but instead of investing it back into his own business, by say, hiring more staff or opening a shop front, he opened a café. He lost a lot of money and took his eyes of his own business.  So, stick to what you know.

Seventh, work harder not just smarter. I do not believe in or adhere to the 4-hour workweek. I appreciate Tim Ferris and his adventurous spirit but the constant focus on making a quick dollar is what’s wrong with Western Economies. We do not lack intelligence. We lack a strong work ethic. We constantly focus on making money quickly instead of working hard daily. Building a business is brick-by-brick, day-by-day, there’s no easier way.

Eighth, stay focused on the micro. Ignore what is happening at the macro level. We cannot control that. So don’t be obsessed with the business news. It makes you fearful and you start to work defensively and out of fear. Business is like sport. If we start playing defensively we stop scoring and eventually we lose the game.

There are a lot of businesses that made it through the GFC stronger and bigger and more confident. It’s because they focused on what they could control. If you have a good brand and good product then all you have to do is to stay focused on delivering to your customers. Look at APPLE!

Next week I will share with you the secret 9th and most important reason why some businesses are outperforming their competitors.

Are you a fearless business Leader?

I am talking about the sort of fearless leadership that sets a business assail toward new frontiers, where the journey lasts years, motivates many and delivers a bounty.

The following is a list of inspirational traits I have witnessed among business leaders whom I have had the pleasure of working with over the past 24 years.

Fearless Leaders Set the Pace

1. Fearless leaders do not try and predict the future. They focus on shaping it. In a fast and ever-changing business environment it is futile to try and predict the future, especially when it comes to consumer trends. Fearless leaders know this. Instead they focus on creating and setting the trend.

2. Fearless Leaders are decisive and act fast. Fearless leaders have a mindset toward making a decision, implementing it quickly, learning, adapting and continuously improving. Fast. It sometimes means accepting risks, forgiving mistakes and learning from everything. Fearless leaders set aggressive deadlines and insist on meeting them. They have no time for protracted analysis, long-winded meetings, and unnecessary reviews and checkpoints. Speed of decision-making. Speed of implementation. They thrive on it.

3. Fearless Leaders are always right – even when they are wrong. I know this is a contentious trait but fearless leaders don’t care if they are wrong sometimes. Conviction is better than tireless collaboration, which inevitably leads to inaction. Sometimes making a mistake and correcting it quickly is much more effective than impotent collaboration – just ask Mr Obama how that’s going.

4. Fearless leaders wear their heart on their sleeve. They are intense, passionate and often the most animated in meetings. They do not try and hide their true personality. What you see is what you get – in the boardroom or at the pub. They do not sugar coat anything. They tell it like it is and spare no one. But they are always constructive and never hysterical to the point of spooking others.

5. Fearless leaders put the business first and ego’s second. Including their own. There is something bigger than all of us in an organisation. And that is the mission. Anyone putting their personal interests ahead of the mission cannot call themselves leaders, let alone fearless ones. Anyone who has seen the movie Braveheart would understand what I mean here.

6. Fearless Leaders build a team of champions around them. Including their suppliers. They do this by recruiting the best, not tolerating mediocrity and demanding innovation, hard work and round the clock intensity. They recognise that nothing great has ever been created with a 9 to 5 mentality.

7. Fearless leaders have one-on-one meetings with the right people to get the ‘real’ picture. People are rarely full and frank in open business meetings. They will NOT say what’s really on their mind. Or worse still, they will not say anything at all. If you want to know what’s going on in people’s hearts and minds, a one-on-one meeting is best. Especially, if you do it out of the office. I usually go for a walk to get some fresh air and gain some perspective.

8. Fearless Leaders zoom in and out of their organisation. This is my personal favourite and one that I try and adhere to. Fearless leaders sweat the small stuff. They know that the smallest of details can sometimes mean the biggest difference in setting you apart from your competitors. They can zoom in on a specific issue and mix it with staff at any level. They can re-engineer, re-design and get technical. They also have the uncanny ability to zoom back out and not miss the big picture.

9. Fearless leaders build a legacy not an exit strategy. Fearless leaders are not satisfied with short-term results. They do not pursue a strategy that grooms their business for sale. They do not distribute dividends and bonuses at the expense of research and development. They stay focused on the future and the positive impact their products and services can make on society.

10. Fearless leaders are fiercely competitive – they hate losing!

8 Agreements with yourself

Here are eight agreements you should make with yourself to help you build discipline and willpower in 2012. I do this exercise every year. Whenever I get complacent or fall into a rut I go back to these agreements and remind myself not to break them.

See something bigger in yourself!

Health – Cherish your body. Nothing else matters more. Focus on the energy you have. Eat well, exercise and relax daily. Fill your daily life with purposeful activities that give your body a reason to manifest energy.

Love – Love yourself by looking after your health and guarding your mind against negative images, negative thinking and negative associations. Look your best by wearing clothes that make you feel attractive. Have the courage to show and give love to your life partner, whether or not they give it back. Tell your partner daily what you love about them – words are powerful. Work just as much on your love life as you do on your work.

Family – Support your family at all times. Give them the confidence to pursue their goals and dreams. Help them overcome obstacles. Focus on their strengths and their good qualities. Remind them daily of that. Tell them you love them no matter what happens – whether they succeed or fail at anything. Spend time developing a relationship with all family members.

Work – Choose to love your work. Always do your best. Focus on the difference that your product or service is making to society. Have empathy for your customers. Value the privilege of serving them from the heart. Be grateful that you live in a society where there is the opportunity to work. At all times be honest in the execution of your work. Master your job by constantly learning and evolving. Always ask yourself, ‘can I do this job better?’ Be impeccable in your conduct at work. Be fearless in your execution.

Friendship – Let your words, laughter and charm bring a smile to others. Help your friends see the lighter side of life and not take themselves too seriously. Act with integrity and hold true to your standards and beliefs. Never compromise them to be popular. Never pre-judge others. Be open to new friendships. Always greet people with a smile and a friendly hello. How others respond is their own reality and has nothing to do with you.

Learning – Commit to 45 minutes of learning daily about every aspect of your life and not just your work and wealth. Limit watching TV and other popular media. Watch uplifting talks by great thinkers on TED.com. Read books from pioneering minds. Attend courses and seminars organised by people who care and have something unique to share. Listen twice as much you talk. Discover your talents by having self-awareness for your thoughts and feelings. Live a conscious life where you decide what you want to listen to, read and watch.

Wealth – Invest in yourself first before you invest your money. If you have a business invest in your own field of dreams first before investing with others on the stock market. Live a frugal lifestyle and reduce your dependence on money. Spend less, save more. Say no to consumerism and your addiction to buying more and more things that end up collecting dust in the attic. But don’t skimp on things that improve your life.

Charity – Learn about the plight of others in need. Don’t shut yourself out to other people’s suffering. Help others by giving your time and/or money. Charity does not have to be grand. A simple kind word of support is sometimes all that someone needs. Help a team member at work.  Share an idea that can help a friend live a better life.

5 TIPS to lift WORK PERFORMANCE

The rise of off-shoring and outsourcing means that we are all now competing for jobs on a global basis. Therefore, meandering through your career without any passion or purpose is not going to cut it. Managing your work performance is more important than ever.

LIFT YOUR PERFORMANCE


  1. Make yourself indispensible – During tough times business and corporations lean on its biggest asset – people!  Here are 5 Ways to be Awesome at Work

  2. Go after safe jobs – If you have the option, go after jobs that will be safest in difficult times. For example I recently advised a lawyer friend to transfer from property and finance law to mortgage collections and insolvency law.

  3. Love your work – Even at the best of economic times, the reality is that we all cannot pursue the job of our dreams. Here are 3 tips on how to learn to love and be happy in your job.

  4. Keep learning and investing in yourself. Increase your skills by doing courses. Go back to university or Tafe if you have to. Sign up for an apprenticeship or traineeship. You may even learn enough to start your own business. Some of the best business ideas were hatched during tough times. Your challenge is to pick your niche and your market. There will be lots of people whose money will not be lost in the crash and whose purchasing power will soar. Cater to them.

  5. Cut Travel Time to and From Work – Try and get a job that is less than 30 minutes traveling time from home. Time is a very important resource in the 21st century. Travelling saps your energy and chews up valuable time. If it is unavoidable try and work 1-2 days from home, if your job allows it.